Our Services
The services available from Maestro Payroll Outsourcing are designed to address all duties typically performed by an in-house payroll manager.
Our payroll manager services include a range of once-off, monthly and compliance functions, as follows:
VIP
Payroll Support
Payroll Support
Payroll
Processing
Processing
Payroll
Administrator
Administrator
Statutory
Compliance
Compliance
Tax
Reconciliation
Reconciliation
HR
Administration
Administration
Once-off set-up responsibilities
These functions occur once only, upon commencement of the outsourced payroll service:
- Manually capturing master file information from summary documentation supplied by the client
- Import payroll file supplied by the client
- Setting up and/or adjust payroll parameters to ensure compliance with the Income Tax Act
- Adjusting salary structures year to date to agree with the adjusted payroll parameters
- Agreeing the payroll parameters to the various company policies
- Confirming all leave balances with the client
- Confirming nonfinancial data converted to our internal payroll system from your internal system to ensure completeness and accuracy
- Confirming all loan balances with the client
- Confirming all garnishee order balances with the client
- Attending to your specified requirements with regard to pay slips and reports
- Obtaining management’s approval of all the above take-on payroll information prior to commencing the live runs
Monthly responsibilities
These actions occur on a recurring basis, each month:
- Processing of monthly changes (i.e. new engagement, terminations, advised ad
hoc earnings and deductions) - Processing the structured benefit selections of employees, due to ad hoc salary
increases, promotions, etc. - Processing changes in banking details of individual employees
- Processing employees’ annual, sick, compassionate and other leave days taken
- Processing leave encashment; or payment of termination leave
- Calculating the retirement funding income to reflect on the annual IRP5s
- Obtaining approval from management for the final payroll
- Advising the client of the total salary cost to be deposited in the bank account 2 working
days prior to deposit. - Supported by a schedule, advising the client of the amounts due for statutory payments (PAYE, SDL and UIF) and other third party payments (i.e. garnishee order, etc.)
- Preparing an electronic transfer file for employees’ net salary payments
- Preparing and electronic submissions of all pension or provident fund changes and
monthly returns - Submissions of electronic UIF declaration file to UIF Commissioner
- Providing the client with the various payroll reports on the due date agreed upfront
Annual responsibilities
- Requesting annual updates of non-financial information from employees and
processing of changes in employee non-financial information - Preparing electronic IRP5 and IT3(a) certificates, as required by SARS
- Obtaining approval from management for the annual tax certificate
reconciliation - Supply information to client in respect of completion of EMP501 employer
reconciliation in SARS e@sy File - Completion of the Occupational Injuries and Diseases (OID) return with input
received from the client.