+27 (0)21 023 1651 info@maestropayroll.co.za

Our Services

The services available from Maestro Payroll Outsourcing are designed to address all duties typically performed by an in-house payroll manager.

Our payroll manager services include a range of once-off, monthly and compliance functions, as follows:

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Payroll Support
Payroll-Processing icon
Payroll-Administration icon
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Once-off set-up responsibilities

These functions occur once only, upon commencement of the outsourced payroll service:
  • Manually capturing master file information from summary documentation supplied by the client
  • Import payroll file supplied by the client
  • Setting up and/or adjust payroll parameters to ensure compliance with the Income Tax Act
  • Adjusting salary structures year to date to agree with the adjusted payroll parameters
  • Agreeing the payroll parameters to the various company policies
  • Confirming all leave balances with the client
  • Confirming nonfinancial data converted to our internal payroll system from your internal system to ensure completeness and accuracy
  • Confirming all loan balances with the client
  • Confirming all garnishee order balances with the client
  • Attending to your specified requirements with regard to pay slips and reports
  • Obtaining management’s approval of all the above take-on payroll information prior to commencing the live runs

Monthly responsibilities

These actions occur on a recurring basis, each month:
  • Processing of monthly changes (i.e. new engagement, terminations, advised ad
    hoc earnings and deductions)
  • Processing the structured benefit selections of employees, due to ad hoc salary
    increases, promotions, etc.
  • Processing changes in banking details of individual employees
  • Processing employees’ annual, sick, compassionate and other leave days taken
  • Processing leave encashment; or payment of termination leave
  • Calculating the retirement funding income to reflect on the annual IRP5s
  • Obtaining approval from management for the final payroll
  • Advising the client of the total salary cost to be deposited in the bank account 2 working
    days prior to deposit.
  • Supported by a schedule, advising the client of the amounts due for statutory payments (PAYE, SDL and UIF) and other third party payments (i.e. garnishee order, etc.)
  • Preparing an electronic transfer file for employees’ net salary payments
  • Preparing and electronic submissions of all pension or provident fund changes and
    monthly returns
  • Submissions of electronic UIF declaration file to UIF Commissioner
  • Providing the client with the various payroll reports on the due date agreed upfront

Annual responsibilities

  • Requesting annual updates of non-financial information from employees and
    processing of changes in employee non-financial information
  • Preparing electronic IRP5 and IT3(a) certificates, as required by SARS
  • Obtaining approval from management for the annual tax certificate
  • Supply information to client in respect of completion of EMP501 employer
    reconciliation in SARS e@sy File
  • Completion of the Occupational Injuries and Diseases (OID) return with input
    received from the client.